This Privacy Policy explains how Herbalststrainia, operating at herbalststrainia.pro, collects, uses, stores, and protects personal data when you browse our website, request information about office exercise services, or purchase session plans including Desk Reset Micro-Session, Team Flow Workshop, and Monthly On-Site Program offerings.
1. Data Controller
The data controller is Herbalststrainia, Roslagstullsbacken 28, 1401, 114 21 Stockholm, Sweden. Phone: +46703247146. Email: office@herbalststrainia.pro. We provide on-site and hybrid exercise sessions for office workers across Sweden.
2. Scope
This policy applies to personal data processed through our website, contact forms, booking inquiries, contracts for session delivery, feedback surveys after workshops, and administrative communication related to our exercise service products. It does not cover third-party websites linked from our pages.
3. Categories of Personal Data We Collect
- Identity and contact data: name, email address, phone number, company name, job title, and workplace address where sessions are delivered.
- Booking and contract data: selected session plan, preferred dates, headcount, invoicing details, purchase order references, and VAT identifiers for Swedish business customers.
- Technical data: IP address, browser type, device information, pages visited on herbalststrainia.pro, referral source, and cookie identifiers as described in our Cookies Policy.
- Communication data: messages you send through our contact form, email correspondence, and notes from coordination calls about space requirements or accessibility needs.
- Session participation data: attendance registers where required by your employer, optional comfort feedback, and injury-related modifications you voluntarily disclose so coaches can adapt exercises safely.
4. Legal Bases for Processing
Under the EU General Data Protection Regulation and Swedish supplementing legislation, we rely on the following bases:
- Performance of a contract when you book Desk Reset, Team Flow, or Monthly On-Site Program services.
- Legitimate interests in operating and improving our website, preventing fraud, and managing business relationships, balanced against your rights.
- Consent when you submit the contact form checkbox, subscribe to optional updates, or accept non-essential cookies.
- Legal obligation where we must retain invoices and accounting records under Swedish law.
5. Purposes of Processing
We process personal data to respond to inquiries, prepare proposals, schedule coaches, deliver exercise sessions at your office, issue SEK invoices, process rescheduling requests, evaluate service quality, maintain safety records related to session delivery, comply with tax and bookkeeping rules, and secure the herbalststrainia.pro platform against abuse.
6. Sharing and Recipients
We do not sell personal data. We may share data with:
- Trained coaches assigned to your sessions, limited to information required for safe delivery.
- IT hosting, email, calendar, and invoicing providers bound by data processing agreements.
- Authorities when required by law, court order, or regulatory request.
Processors may be located within the EU or EEA. If transfer outside the EEA becomes necessary, we implement appropriate safeguards such as standard contractual clauses.
7. Retention Periods
Contact form submissions are retained for up to twenty-four months unless a contract follows. Contract and invoice data are kept for seven years in line with Swedish accounting requirements. Marketing consents are stored until withdrawn. Server logs are rotated typically within ninety days.
8. Security Measures
We apply access controls, encrypted connections via HTTPS, staff confidentiality obligations, and vendor security reviews. No method of transmission is fully secure; we encourage strong passwords on your systems and prompt reporting of suspected incidents.
9. Your Rights
You may request access, rectification, erasure, restriction, portability, or objection to processing where applicable. You may withdraw consent at any time without affecting prior lawful processing. You may lodge a complaint with Integritetsskyddsmyndigheten (IMY) in Sweden. To exercise rights, contact office@herbalststrainia.pro with sufficient identity verification.
10. Children
Our services target workplaces and are not directed at individuals under sixteen. We do not knowingly collect data from children.
11. Automated Decision-Making
We do not use automated decision-making that produces legal or similarly significant effects regarding our exercise service products.
12. Changes to This Policy
We may update this Privacy Policy to reflect new products, legal requirements, or processing practices. Material changes will be noted on this page with an updated date. Continued use of herbalststrainia.pro after changes constitutes acknowledgment where permitted by law.
13. Contact
For privacy questions regarding Herbalststrainia office exercise services, write to office@herbalststrainia.pro or call +46703247146. Postal address: Roslagstullsbacken 28, 1401, 114 21 Stockholm, Sweden.